Policies and Procedures

Our school's policies and procedures are summarized in our School Handbook.

1.     ANAPHYLAXIS (and Allergies)At Admaston we have a number of students with life-threatening allergies (anaphylaxis).  If your child is in a class with an anaphylactic child, a letter will be sent home informing you about the specific allergy and any steps we would like you to take to help ensure a safe learning environment. **Please note that Admaston is a nut and fragrance-aware environment.

2.     ATTENDANCE                         Safe Arrival Program             Every day of school is an important day in a child’s education.  Regular attendance and punctuality are vital to student achievement.  When a student is going to be absent, please inform the school at 613-432-5577.  If notification has not been received, the automated calling system will be initiated.  This practice is vital to ensuring the safety of all students.

3.     DISCIPLINE Admaston  staff work as a team to promote a positive, safe learning environment for our students.  Students attending this school must be able to feel safe from harassment and physical threat.All students are expected to follow the school and classroom rules as well as uphold Admaston’s principles of responsibility, which are: Students are responsible for their own behaviour;  Students are responsible for their own learning;  Students are responsible for treating all persons with consideration and respect;  Students are responsible for contributing to their classroom and school; and Students are responsible for the environment – for treating it with care so others may enjoy it.   Prevention is the key to a positive school climate.  Admaston undertakes to assist students in developing self-discipline. We regularly promote a system for students to monitor their own feelings and use strategies to self regulate  called the Zones of regulation.  When inappropriate behaviour occurs, measures will be applied that are both corrective and supportive. This progressive discipline approach includes: Early and ongoing intervention;  Addressing the inappropriate behaviour;  Provide opportunities for the student to learn from the choices he or she makes; and Parental awareness and involvement.At all times, the school will act in accordance with the Code of Conduct established by the Renfrew County District School Board under the Education Act of the Province of Ontario.

4.     DRESS CODE    All students at Admaston are to dress appropriately for school in neat, clean and acceptable attire.  Clothing that promotes alcohol, drugs or coarse, inappropriate or suggestive language is unacceptable for school.  Outer garments/clothing must cover undergarments.  Pyjamas are not appropriate dress for school (with the exception of Spirit Days).  Ball caps should not be worn inside the building.  Students in violation of the Code will be asked to change into other clothing.  All students must have non-marking shoes to wear in the gym and classroom (separate from outdoor shoes). 

Cold Weather     Students are expected to go outside during the winter months unless the temperature is below -20C with the wind chill.  Please ensure your child dresses warmly. Please ensure your child has a warm coat, hat, mitts or gloves and winter boots.  We recommend sending an extra pair of mittens and socks in case the first pair get wet.

 5.     EMERGENCY CONTACTS    It is important that parents provide the school with current work telephone numbers for parents (if applicable), as well as two other people to contact in the event of an emergency (i.e. illness, emergency closure of school).  Please call the school to update this information whenever necessary.

 6.     FIRE DRILLS & EMERGENCY EVACUATION PROCEDURE     Each classroom has a sheet showing fire exits from the building and a sign, stating the exit to be used, prominently displayed.  Students are to walk on the right hand side of the hall to the exit.  It is important that students stay together as a class and move well away from the building until further instructions are received.Fire drills may be conducted at any time without previous warning.

 7.     FUNDRAISING  Each year the school seeks to raise funds in the community to supplement its budget.  These funds are used in a variety of ways to enhance the learning and social experience of the students.  Parents are notified in advance and participation is voluntary. 

8.     ILLNESS  In fairness to all, please do not send your child to school if there are definite signs of ill health in the morning.  We have neither the facilities nor the personnel to care for sick children.  Good health is necessary for effective learning.  Students who are ill should receive proper medical attention and should not attend school until their health is reasonable.  Students who become ill during class time should advise their teacher.  Our policy is to get ill students home as soon as possible.  Our practice will be to call parents and ask that the students be picked up or given parental permission to go home.  For this reason, it is important that parents keep work and emergency phone numbers current.

 9.     LOST & FOUND  Every year, clothing and footwear of great value are left unattended in different areas of the school. We will make every effort to remind students to respect their own and other people’s property. However, students continue to “lose” their possessions. To aid in the return of these items, please label all clothing and footwear whenever possible.  School lost and found is located in the main foyer.

10.  LUNCH/NUTRITIONAL BREAKS  There will be two nutritional/activity breaks throughout the school day.  The first one will be in the morning with a 20 minute nutrition break and a 20 minute activity break. The second one will be in the afternoon with the same 20/20 minute break. 

 11.  MEDICATION FOR STUDENTS  On occasion we have been asked by a parent to ensure their child receives prescribed medication.  Please be aware that in order to do so, we require the completion of the Request for Administration of Medication at School form. Medication should be sent to the school in the original prescription container indicating the student’s name, amount and time such dosage is to be administered.

12.  COMMUNICATION In order to keep close communication with families, the school sends out a weekly message to all parents with updates regarding school wide events. This message is also posted on the School Council Facebook site.

13.  SCHOOL CLOSURE  In the case of inclement weather, listen to STAR 96.7 FM or go to for bus cancellations and/or school closure. Valour operates as usual on days when busses are cancelled.  In the rare event of a school closure during the school day, students will be sent to the sitter/emergency contact if a parent cannot be reached.

14. VISITORS At Admaston, we value ongoing communication between the home and school, and our teachers want to be accessible to parents.  As a safety precaution, and to avoid the disruption and interruption of the learning environment, we have developed the following protocol for all visitors to the school, including parents.  All doors will be locked during the school day.  The only access to the building will be through the main entrance.  All visitors must enter via the main from entrance.  Parents picking up children at the school will be asked to wait at the office, lobby area, or outside the school exits  Appointments to visit a classroom or meet with a teacher should be made ahead of time at a mutually agreeable time.  Entrances, except the main entrance, will be locked after an appointed time.  Visitors, like teachers and students are expected to follow the Ontario Schools Code of Conduct

 Students, Parents/Guardians, Teachers & other staff, and, Volunteers must:

  • Respect & comply with all applicable federal, provincial & municipal laws
  • Demonstrate honesty and integrity
  • Respect differences in people, their ideas & opinions
  • Treat one another with dignity & respect at all times, especially when there is a disagreement
  • Respect & treat others fairly, regardless of their race, ancestry, place of origin, colour, ethnic origin, citizenship, religion, gender, sexual orientation, age or disability
  • Respect the rights of others
  • Show proper care & regard for school property & the property of others
  • Take appropriate measures to help those in need
  • Respect persons who are in a position of authority
  • Respect the need of others to work in an environment of learning and teaching                                                                                                                                                                                      14. YARD SUPERVISION   MORNING YARD SUPERVISION BEGINS 2O MINUTES BEFORE INSTRUCTIONAL TIME.  NO STUDENTS SHOULD ARRIVE BEFORE THEN UNLESS PARTICIPATING IN AN ORGANIZED, SUPERVISED SCHOOL EVENT.  Students must leave the school grounds immediately following dismissal at the end of the day.  The yard is not supervised after afternoon dismissal.  No student is to leave the school grounds without first notifying the office, other than at dismissal time.  Parents are to sign out at the main office when picking up their child from school.

 15.      RCDSB Assessment and Evaluation: The Renfrew County District School Board believes that the purpose of assessment and evaluation is to improve student learning.  To this end, Assessment and Evaluation practices shall: be focused upon clearly identified curriculum expectations and the achievement chart; provide opportunity for students to demonstrate learning to the best of their ability; be fair and equitable to all students; address the needs of all students, while appropriately recognizing relevant student differences; enhance learning by building on previous successes; identify next steps for students to improve their learning; include provisions for student self-assessment and goal setting; address both what a student learns and how well a student learns; be preceded by a clear description of the expectations and standards.   Specifically, the RCDSB has an Assessment and Evaluation procedure that: provides for ongoing, varied assessment that provides students with multiple opportunities to demonstrate their learning; regards assessment as an opportunity to guide instruction, thereby meeting the needs of individual students; ensures communication with parent/guardians regarding their child’s progress and development.; provides timely feedback to students to help students set appropriate learning goals.; addresses the needs of students with an Individual Education Plan (IEP).; ensures that students clearly understand what the curriculum expectations are as well as what the evaluation criteria are before beginning a task and/or course.; provides in-class time for students to work on assessment tasks; requires the gathering of data on learning skills and provides feedback and progress updates to students and parents in regards to the student’s progress in these skills.


  • A progress report will be issued in the fall.  This report is designed to inform parents/guardians on how their child is progressing towards the achievement of curriculum expectations as well as their development of Learning Skills and Work Habits.  No marks will be assigned.  This progress report will be used to guide the discussion at Parent-Teacher interviews and help to determine Next Steps to support your child.
  • Provincial report cards will be issued twice a year.  One in late January and one towards the end of June.
  • Students in Grade 1 – 6 can expect subject areas to be reported on using Letter grades.  .
  • Students in grades 1 – 6, whose achievement is not meeting the minimum ministry standard, will receive a mark of “R”.  This indicates that remediation is required to meet curriculum expectations.
  • Students in grades 1 – 6, who have not been able to demonstrate their competency in a specific subject area, due to such instances as prolonged absence or illness will receive a mark of “I”.  This indicates that there is insufficient evidence to provide a mark at that time. 

 Late or Missing Assignments:

The timely submission of assessment tasks is a Work Habit.  As educators, our role is to support the development of learning skills and work habits.  Teachers will use a variety of strategies to ensure that work is submitted on time.  However, if work is late, a teacher may require a student to complete the task through academic detention and will notify parents to discuss consequences and next steps.  Any issues with non-compliance regarding the submission of work will be referred to the Principal of the school.